If you're a contractor, you didn't get into this trade to spend Saturday nights typing quotes in Excel. But here we are.
The average solo contractor spends 5 to 8 hours a week on quoting, contracts, invoicing, and chasing payments. That's a full workday. Multiply by 50 weeks and you've lost roughly a month of billable time to admin every year — and that's before counting the jobs you lost because your quote took three days to send.
AirQuote is the tool we built to fix that. This post is the full tour: every feature, what it does, and why it's there.
What is AirQuote?
AirQuote is an AI-powered quote-to-paid platform built for solo contractors and small trade businesses. In one app, you can:
- Draft and send professional quotes in under a minute
- Generate matching contracts with e-signatures
- Track every job's expenses, time, and profit margin
- Collect Stripe payments and chase late ones automatically
- See exactly which jobs made you money — and which lost it
It runs in your browser. No app to install. Works on phone, tablet, or desktop. $12 a month, flat. No tiers, no per-user fees, no "upgrade to access this feature" games.
If you're currently quoting in Word, Excel, or a notes app, or paying $69+/month for a tool like Jobber for features you don't use, AirQuote was built for you.
The problem we're solving
Most contractor software falls into one of two camps:
Camp 1: Spreadsheets and templates. Free, but ugly, manual, and easy to mess up. You forget to update markup, you copy a stale quote and miss a line item, you can't tell which jobs profited at year-end.
Camp 2: Big field-service platforms (Jobber, Housecall Pro, ServiceTitan). Powerful, but expensive ($69-$300+/month) and bloated with features for crews you don't have. You're paying for dispatch boards and route optimizers when all you need is a way to send a clean quote.
There's been a missing middle: a tool simple enough for a solo contractor, modern enough to use AI, and cheap enough to make sense for a one-truck operation. That's the gap AirQuote fills.
The full feature tour
Let's go through everything in order, roughly the path a job takes from "client called" to "money in your account."
Step 1: Quote faster
📋 AI Quote Generation
Type the job, get a quote.
Describe the work in 1-2 sentences (something like "Repaint 3-bedroom interior, walls and trim, prep included, tenant moving out next week") and AirQuote drafts the line items, quantities, labor hours, and pricing. You review, tweak what's off, and send.
- 30-second drafts for jobs that used to take 30 minutes
- Region-aware pricing using local labor and materials rates
- You stay in control, with every line editable before sending
📄 Professional PDF quotes
Looks like you have a marketing department.
Every quote sends as a clean, branded PDF with your logo, business details, line items, terms, and signature block. None of that "Excel screenshot" energy that makes clients second-guess hiring you.
✉️ One-click client acceptance
Stop chasing yes.
Every quote email includes a big green "Accept Quote" button. Your client clicks it, the quote is locked in, and the job moves into your active pipeline automatically. You get a notification. No more "did you get my quote?" follow-up texts.
- Reduces accept-to-job time from days to seconds
- Captures clients in the moment they're motivated to say yes
- Auto-creates the job record on acceptance
Step 2: Lock in the deal
📝 AI Contract Generation
A contract on every accepted quote.
Click one button on an accepted quote and AirQuote drafts a full contract: payment terms, scope, change-order policy, liability language, deposit requirements. Tailored to the specific job, not a generic template.
- Protects you when scope creep happens
- Looks professional to clients (signals you're not their cousin's friend)
- E-signature built in, so clients sign on their phone in 30 seconds
✍️ Contract templates & library
Your favorites, ready to go.
Build a library of contract templates for the jobs you do most. Painting contracts, remodel contracts, service contracts. Pre-fill the boilerplate once, customize the job-specific bits each time.
Step 3: Track the job (this is the new stuff)
Most quoting tools stop after the quote is signed. AirQuote keeps going — because the quote isn't where you make money. The job is.
🔗 Job Hub: your per-job command center
Every job. Every dollar. One place to see it all.
Job Hub is the dashboard for a single job. Open any active or completed job and you'll see:
- Stats strip: days active, quote total, costs, current margin, paid amount
- Smart action items: context-aware alerts like "accepted 5 days ago, no contract yet" or "margin tracking 30% above your average"
- 8 panels: Client, Quote, Contract, Timesheets, Expenses, Payments, Profitability, Notes
- Full timeline: every event for the job (quote sent, accepted, contract signed, expenses logged, payment received) in chronological order
- Live profitability ledger: math updates automatically as expenses and payments come in
If you've ever had a client ask "hey what's the status of my job?" and had to dig through three apps to answer — Job Hub is what you've been missing.
💰 Per-job expense tracking
Catch the leaks before they sink the boat.
Log materials, subcontractors, equipment, and miscellaneous costs against each specific job. Categorize automatically. See running totals as you go.
- Real-time margin: know if a job's still profitable mid-way through, not after it's over
- Receipt photos: snap and attach for tax-time sanity
- Expense categories: Materials, Subs, Equipment, Other
⏱️ Timesheets
Track hours per job, not just per week.
Log labor hours against specific jobs. See your effective hourly rate per job after the fact — the cleanest signal in contracting for whether you're pricing too low.
Sign up free and create your first job. Job Hub is unlocked from day one.
Try it free →Step 4: Get paid
💳 Stripe payments
Money in your account, not "the check is coming."
Send payment links with every quote, contract, or invoice. Clients pay by card or bank transfer. Funds land in your Stripe account in 1-2 business days.
- Deposit collection: take 30-50% upfront, automatically
- Milestone billing: split the job into payment stages
- Final payment requests: sent automatically when a job's marked complete
📬 Automatic payment reminders
Stop being your own collections department.
Late payments get gentle nudges sent automatically at 7 days, 14 days, and 30 days past due. You set the tone (friendly, firm, or formal). AirQuote handles the awkward part.
Step 5: Know what's actually working
🤖 AI Pricing Assistant
Stop guessing at numbers.
Ask the assistant "what should I charge for installing 60 feet of crown molding in Sacramento?" and get a real range based on regional labor rates, material costs, and complexity factors. Not a hand-wave — actual numbers you can defend.
📊 Profitability Reports
The honest scoreboard.
End-of-month, end-of-quarter, end-of-year reports showing which jobs made money and which didn't. Sortable by client, job type, value, or margin. Export to CSV for your accountant.
- Job-level P&L: see margin per job, not just gross revenue
- Trend analysis: is your margin improving over time?
- Client profitability: find out which clients are actually worth keeping
📝 AI Job Reports
A debrief on every closed job.
When a job wraps, AirQuote generates a profitability summary: what made money, what went over budget, how the actual margin compared to your quoted margin. The kind of post-mortem you'd never sit down to write yourself.
What makes AirQuote different
Three things, honestly:
1. AI features competitors don't have. Jobber, Housecall Pro, and ServiceTitan are great products run by big companies with mature roadmaps. As of writing this, none of them have shipped meaningful AI features. We've shipped four: AI quotes, AI contracts, AI pricing assistant, and AI job reports. AI isn't going to replace contractors, but it can replace the tedious paperwork around contracting. That's where we lean in.
2. Built for solo operators, not crews. Most field-service software is designed for businesses with employees, dispatchers, and field techs. We're designed for the contractor who is the dispatcher, the field tech, the office manager, and the bookkeeper, all the same person. Every feature reflects that.
3. $12/month, flat. No per-user pricing. No "upgrade to unlock this feature." No tiered nonsense. We're not trying to be enterprise software. We're trying to be the tool that pays for itself in the first quote you save 20 minutes on.
What AirQuote isn't (the honest part)
To save you time later: here's what AirQuote does not do.
- No crew scheduling or dispatching. If you have field techs to assign, you'll want Jobber or Housecall Pro.
- No GPS tracking. Same reason. That's a crew-management feature.
- No client self-service portal. Clients interact with AirQuote through emails and links you send them, not a separate login.
- No two-way QuickBooks sync. We export clean CSVs your accountant can import. Real two-way sync is on the roadmap but not shipped.
- No native mobile app. We run in any browser, including mobile, but there's no App Store download (yet).
If any of those are deal-breakers, we'd genuinely rather you know up front than churn in a month.
How much does AirQuote cost?
One plan. $12 a month. Cancel anytime.
That's it. There's also a free tier that lets you try every feature with usage limits, so you can decide before paying. No credit card required to start.
Who AirQuote is for
- Solo contractors (painters, handymen, electricians, plumbers, landscapers, GCs, mobile mechanics): anyone who quotes jobs and gets paid for them
- Small trade businesses with 1-5 people who want professional quoting and job tracking without enterprise software pricing
- Side-hustlers and weekend contractors who need to look professional without spending $69+/month
- Tradespeople tired of Excel who want their evenings back
If that's you, AirQuote was built for you specifically. We'd love to have you try it.
Get started
Free to start. No credit card. Build your first AI-drafted quote in under 60 seconds.
Got questions or feedback? Email us at hello@airquote.co. We read every message, and being small means we actually act on what you tell us.